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Any franking machines experts out there?
I've just been handed a franking machine and told to get on with it. My predecessor left in a hurry, although she did show me how to set it up and stamp the envelopes, just wondered if there's anything else I neeed to know?
Don't want to look a wally, as it's been assumed I know what I'm doing.
I don't have to use a specific post box, do I? It seems to suggest you do on the Royal mail site, but I'm not aware of them being taken anywhere other than the nearest box.
Also, is there any reason why I can't prestamp a load of envelopes -is the date any issue?
thanks
Don't want to look a wally, as it's been assumed I know what I'm doing.
I don't have to use a specific post box, do I? It seems to suggest you do on the Royal mail site, but I'm not aware of them being taken anywhere other than the nearest box.
Also, is there any reason why I can't prestamp a load of envelopes -is the date any issue?
thanks
0
Comments
Yes, Royal Mail check this and I think will rap your knuckles if you make a habit of it (cos obviously it makes them look bad for delaying the mail).
This has more advice http://www.royalmail.com/discounts-payment/franking/franking-help-centre#Prepare
Depending where you are, you may find that there is a franked mail only slot in a double post box.
If you are genuinely not sure what you are doing then you should ask. If I were your boss I would be much less impressed to find out mail had not been posted properly or had been posted with incorrect postage than if you came to me at day 1 and explained you were not 100% certain.
Rather than mess it up or cost your company money, you should double check the process.
Our franking machine is very easy to use, once you know how. However you cannot just put franked post into a normal post box. Our contract specifically says this and you run the risk of your company's post not being sent out at all or being returned to you.
Given that this is one way in which your company faces its clients and/or the Public, you don't want to mess up the postage and possibly have correspondence returned or even worse, have the recipient given the option of paying for any shortfall in your postage!
Someone has already posted the link to the franking site which explains you should not use a normal post box.
If you have a lot of letters the same size, similar weight then pop them all on the scales before doing anything and batch your post into price groups so you can run each group in one go rather than having to change each time you need to change the postage.
If your machine does weigh on the way, then it will have a rates card included which will need regularly updating (whenever Royal Mail change their rates).