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Old 02-05-2013, 11:35
Valentine
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I've been made redundant and will be finishing at work at the end of this month.

I have a folder in Outlook (which we use for all emailing) in which I have personal emails that I want to keep.

Is there a way I can copy the folder these emails are in and put it onto a disc/memory stick? Or is my only option to email these messages to my home email address (which would take absolutely ages as there are about 500 messages).

I suspect it may be the latter but if there is any easier/quicker way then I'd very much appreciate an idiot proof guide to how to do it.

Thanks
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Old 02-05-2013, 11:46
squack
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Easiest way in Outlook is to create a new .PST file somewhere in your profile that's easy to find, like the desktop and then copy/move the required emails into that file.

Once you have copied everything across, you can close the file in Outlook and then copy it onto your memory stick.

You will probably need to close and reopen Outlook (maybe more than once) as it seems to have a nasty habit of keeping .PST files open when you think that they should be closed.
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Old 02-05-2013, 11:57
Valentine
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Easiest way in Outlook is to create a new .PST file somewhere in your profile that's easy to find, like the desktop and then copy/move the required emails into that file.

Once you have copied everything across, you can close the file in Outlook and then copy it onto your memory stick.

You will probably need to close and reopen Outlook (maybe more than once) as it seems to have a nasty habit of keeping .PST files open when you think that they should be closed.
Sorry to be thick but I don't know what a .PST file is or how to create one. Also, if I right click on the folder the emails are in - as I would with documents that are not in Outlook - I don't get any option to copy/save/move etc, so wouldn't know how to transfer the files over.
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Old 02-05-2013, 12:08
squack
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This article should help:

http://support.microsoft.com/kb/287070

It does depend on which version of Outlook that you are using, let me know if you are still stuck and I'll dig up some more links for you to help.
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Old 02-05-2013, 12:19
Valentine
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Thanks

It's Outlook 2007 and we use Windows 7 (if that makes a difference, I don't think it does).
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Old 02-05-2013, 12:25
chrisjr
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There is one other thing to bear in mind. What are you planning to do with the PST file after you've created it? Do you have anything on the destination computer that can read the PST file? If you are using a version of Outlook from 2007 on then that will almost certainly be able to open the file. But other mail programs such as Thunderbird may not be able to do anything with it.
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Old 02-05-2013, 12:36
Valentine
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There is one other thing to bear in mind. What are you planning to do with the PST file after you've created it? Do you have anything on the destination computer that can read the PST file? If you are using a version of Outlook from 2007 on then that will almost certainly be able to open the file. But other mail programs such as Thunderbird may not be able to do anything with it.
My home computer uses Windows 7 too (although I'm not 100% if it's Outlook 2007 but I think it is).
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Old 02-05-2013, 12:49
chrisjr
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Outlook is not a part of Windows (never has been). It is a part of the Microsoft Office suite or a stand alone program. There was a free Outlook Express that came with previous versions of Windows but the only thing it shares in common with Outlook is the word "outlook", they are completely different animals.

And of course there is Microsoft's Outlook free web e-mail service that again is a different animal to Outlook the Office e-mail client.
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Old 02-05-2013, 13:00
Valentine
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Outlook is not a part of Windows (never has been). It is a part of the Microsoft Office suite or a stand alone program. There was a free Outlook Express that came with previous versions of Windows but the only thing it shares in common with Outlook is the word "outlook", they are completely different animals.

And of course there is Microsoft's Outlook free web e-mail service that again is a different animal to Outlook the Office e-mail client.
I'm not technical, as you've probably guessed by now. My work and private outlook is part of the Microsoft office package, if that helps.
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Old 02-05-2013, 13:04
Stig
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I'm not technical, as you've probably guessed by now. My work and private outlook is part of the Microsoft office package, if that helps.
In that case, you export your mailbox as a .pst file from work Outlook, and import it into your home Outlook.

There is Help available inside Office or lots of guides on the web.
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Old 02-05-2013, 13:12
chrisjr
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If you've got Office on your home computer then that should be OK. As long as it's the same or a later version of Office to the one you use at work then it should be able to open the PST file.

I have had people ask me where Word and Excel etc are on their brand new PC's because they think that Office is an integral part of Windows.
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Old 05-05-2013, 04:14
Loobster
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Easiest way in Outlook is to create a new .PST file somewhere in your profile that's easy to find, like the desktop and then copy/move the required emails into that file.

Once you have copied everything across, you can close the file in Outlook and then copy it onto your memory stick.
That is not the easiest way.

Easiest way is to go to File > Open, choose export, to file, and then choose PST, the wizard will create it for you. Then instead of exporting the whole mailbox, you just export the folder that has the personal emails in it.

It will create a PST with just that one folder in it.
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Old 05-05-2013, 09:02
Valentine
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That is not the easiest way.

Easiest way is to go to File > Open, choose export, to file, and then choose PST, the wizard will create it for you. Then instead of exporting the whole mailbox, you just export the folder that has the personal emails in it.

It will create a PST with just that one folder in it.
Just tried this and (I'm probably doing it wrong but) it doesn't bring up the folder when I click 'browse). It brings up folders for everything else on my pc apart from those in my Outlook (and I did click on Outlook). Any suggestions please? Thanks
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Old 05-05-2013, 13:13
chrisjr
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Just tried this and (I'm probably doing it wrong but) it doesn't bring up the folder when I click 'browse). It brings up folders for everything else on my pc apart from those in my Outlook (and I did click on Outlook). Any suggestions please? Thanks
File - Open is to open an existing PST file. that is why you get the standard Windows File browser, it's asking you what file you want to open.

The instructions for exporting a mailbox folder are here

http://office.microsoft.com/en-gb/ou...102538007.aspx
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Old 07-05-2013, 00:32
Loobster
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File - Open is to open an existing PST file.[/url]
No, you also do this to export, in Outlook 2007/2010 - but I did miss a step.

It's File > Open > Import > Export to a file.
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Old 07-05-2013, 06:44
chrisjr
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No, you also do this to export, in Outlook 2007/2010 - but I did miss a step.

It's File > Open > Import > Export to a file.
You must be using a customised version of the File Menu then. Every version of Outlook I have ever used the Import and Export option has been a separate entry on the File menu. Never seen it off File - Open.

See

http://www.optimizewindows7.net/wp-c...data-file1.png

Shows the File menu with the Open sub menu visible. And Import Export further down the menu.
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