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Mail and Calender Sync
kexy
31-07-2008
I was wondering if someone would be kind enough to talk me through a nice way of organising my life? :P

I own a iPhone 3g and run windows vista and would like to synchronise my calendars and mail across the iphone, the internet and my laptop. I’m not 100% sure of the best way to do it.

I have a gmail account and a university email address – both of which I currently access on the iphone via imap - I don’t access them on the laptop at the moment and currently use the webmail for both of these.

I’d be looking for some sort of setup where I can read emails on the iphone, webmail or laptop at any time and so that if I delete an email on my iphone I can still access the email on webmail and computer and then if I delete the email on my computer I can still get it on webmail. Is this possible and how do I set it up? What software do I use?

I also have my timetable supplied by my university in ics format – I can either download it (which doesn’t update automatically then) or create a URL for the calendar which changes and updates. I’d like a setup where if I create something on my iphone it changes on the web calendar and also on my pc.

How do I do this?
!!11oneone
31-07-2008
www.nuevasync.com allows you to synchronise your Calender between iPhone and Google Calendar (not used it myself, but it's highly recommended and I'll set it up when I get my iPhone!). It works via Exchange, so the calendars should always automatically be synchronised.

I'm pretty sure Google Calendars would be able to import the timetable.

You can set your Gmail account to fetch University mail via POP (if your uni allows POP access) so that these will go to your Gmail (and then iPhone) inbox.

IMAP should make sure your mail is synchronised anyway.

You can also set up Gmail to send mail as if it came from your University address, but I don't think this would work on the iPhone, unless you wanted to do this for ALL your mail and set it in the Gmail interface to do so.

On the laptop, either use web interfaces or download Thunderbird to fetch Gmail via IMAP and download the Lightning plug-in to handle the Google Calendar. Lightning can be a bit flakey, though. It works for me, except for deleting, but should do the job as far as knowing your timetable goes. You can always delete through the web or phone.
moisie
31-07-2008
Originally Posted by kexy:
“I’d be looking for some sort of setup where I can read emails on the iphone, webmail or laptop at any time and so that if I delete an email on my iphone I can still access the email on webmail and computer and then if I delete the email on my computer I can still get it on webmail.”

If you delete it on one device but then want to still be able to view it on another device then that's not syncing. As is, as long as you configure all your devices to use the gmail imap, it will sync and you'll even be able to view deleted messages until you empty the trash - even on your laptop without webmail.
leeren
31-07-2008
Just to reinstate what the above poster has said, if you wanted your various devices to get an upto date inbox, but also be independant of each other (so that deleting an email on your iPhone won't delete it from your pc or laptop inbox) you would need to use the POP email system, however because POP does not sync mailboxes, an email sent from one device (e.g. Iphone) will only appear in that devices sent mailbox, and will not appear on your other computers sent mailboxes.
!!11oneone
31-07-2008
Sorry, I misread it as I've never heard of someone wanting to keep things NOT synched!

Of course, there's always the trash folder. But POP3 access is the way to go, ensuring that Gmail is setup to not delete mails.

However, with Gmail's POP3 sent items appear in the inbox of your remote devices (not the web interface) with you as the sender. Which is very, very annoying. You could set up your laptop to filter them automatically into "Sent Mail". Don't know if this is possible on the iPhone. It certainly makes POP3 access of Gmail very clumsy, though it does mean that all your devices get the Sent mail.


On the other hand: I think that 'deleting' via IMAP access on Gmail doesn't delete at all. It merely Archives the mail and moves it to the 'All Mail' folder. So anything you 'delete' is still accessible via any device.


The ultimate answer is, of course, not to delete stuff that you need!
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