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Saving emails/folders in Outlook
Valentine
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I've been made redundant and will be finishing at work at the end of this month.
I have a folder in Outlook (which we use for all emailing) in which I have personal emails that I want to keep.
Is there a way I can copy the folder these emails are in and put it onto a disc/memory stick? Or is my only option to email these messages to my home email address (which would take absolutely ages as there are about 500 messages).
I suspect it may be the latter but if there is any easier/quicker way then I'd very much appreciate an idiot proof guide to how to do it.
Thanks
I have a folder in Outlook (which we use for all emailing) in which I have personal emails that I want to keep.
Is there a way I can copy the folder these emails are in and put it onto a disc/memory stick? Or is my only option to email these messages to my home email address (which would take absolutely ages as there are about 500 messages).
I suspect it may be the latter but if there is any easier/quicker way then I'd very much appreciate an idiot proof guide to how to do it.
Thanks
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Once you have copied everything across, you can close the file in Outlook and then copy it onto your memory stick.
You will probably need to close and reopen Outlook (maybe more than once) as it seems to have a nasty habit of keeping .PST files open when you think that they should be closed.
Sorry to be thick but I don't know what a .PST file is or how to create one. Also, if I right click on the folder the emails are in - as I would with documents that are not in Outlook - I don't get any option to copy/save/move etc, so wouldn't know how to transfer the files over.
http://support.microsoft.com/kb/287070
It does depend on which version of Outlook that you are using, let me know if you are still stuck and I'll dig up some more links for you to help.
It's Outlook 2007 and we use Windows 7 (if that makes a difference, I don't think it does).
My home computer uses Windows 7 too (although I'm not 100% if it's Outlook 2007 but I think it is).
And of course there is Microsoft's Outlook free web e-mail service that again is a different animal to Outlook the Office e-mail client.
I'm not technical, as you've probably guessed by now. My work and private outlook is part of the Microsoft office package, if that helps.
In that case, you export your mailbox as a .pst file from work Outlook, and import it into your home Outlook.
There is Help available inside Office or lots of guides on the web.
I have had people ask me where Word and Excel etc are on their brand new PC's because they think that Office is an integral part of Windows.
That is not the easiest way.
Easiest way is to go to File > Open, choose export, to file, and then choose PST, the wizard will create it for you. Then instead of exporting the whole mailbox, you just export the folder that has the personal emails in it.
It will create a PST with just that one folder in it.
Just tried this and (I'm probably doing it wrong but) it doesn't bring up the folder when I click 'browse). It brings up folders for everything else on my pc apart from those in my Outlook (and I did click on Outlook). Any suggestions please? Thanks
The instructions for exporting a mailbox folder are here
http://office.microsoft.com/en-gb/outlook-help/export-outlook-items-to-a-personal-folders-file-pst-HA102538007.aspx
No, you also do this to export, in Outlook 2007/2010 - but I did miss a step.
It's File > Open > Import > Export to a file.
See
http://www.optimizewindows7.net/wp-content/uploads/2010/04/outlook-2007-open-outlook-data-file1.png
Shows the File menu with the Open sub menu visible. And Import Export further down the menu.